01
Project map
All the clinic's projects on one map: dot size shows how much attention a project gets.
Procedure in a course
You write the procedure once: the course always shows its current version.
Athena. Your company's memory
You record your meetings: the company's knowledge base builds itself.
The problem: knowledge nobody rolls out
The problem
You go to trainings. You come back with decks, recordings and checklists.
Six months later nobody remembers where any of it lives.
The thesis
Tasks disappear. Procedures stay.
You record meetings, plug in your Gmail and files. Athena splits it: tasks to check off, decisions into the company model.
1.Stream2.Split3.The company learns
All the work flows as one stream: recordings, emails, files, tasks.
Tasks go dark once checked off. Decisions crystallize into procedures.
Every procedure has a version and a team status. The company enforces what it knows.
How it works
Three steps. No retyping.
The company works as usual. Athena turns that work into knowledge.
Plug in your sources
Athena reads what the company already produces.
Meeting recording
Your Gmail
PDFs and documents
Tasks from stand-ups
Athena pulls out the essence
From every source, only the decision remains.
meeting recording · Jul 15
Athena
★EssencePrice list: crowns 2,600 from July
AthenaThe company model grows
Every decision updates procedures and price lists.
Procedure · v1Service price listup to date
Learning loop
The team knows the procedures. Not just has them.
A document in a folder isn't a rollout. A rollout is a passed quiz.
Quiz
Three multiple-choice questions, one open-ended: AI grades the open one.
Who knows
You see who knows it, who needs a refresh, who hasn't started.
Significant change
You change the price list: one toggle and the whole team comes back to refresh.
Not “I read it.” I know it.
The whole company model in one place.
02
Versions and diffs
Every procedure change has a version and an author: you see exactly what changed.
03
Spotlight ⌘K
One shortcut searches the company's entire knowledge: procedures, decisions, notes.
04
Agent-friendly
An AI agent reads the same model: Claude Code connects to it over MCP.
Olimp: the owner's panel
The whole clinic on one screen.
Click through fictional data: overview, revenue, calendar and team: exactly what the owner's panel looks like in Athena.
Cash collected · monthly412 380PLN
New patients96
Schedule occupancy79%
NPS72
Athena's analysis
Why are Fridays empty?Show production per doctorWhat about August no-shows?
Weekly revenuecurrent periodprevious period
Treatment categories · August
Prosthetics140 200 PLN+25%
Restorative99 000 PLN+18%
Orthodontics66 000 PLN+18%
Surgery61 800 PLN+27%
Hygiene45 380 PLN+9%
June342 600 PLN
July378 900 PLN
August412 380 PLN+9%
Occupancy~ (last week)80%approximated from visits
Booked (10 wks ahead)1 832as of Aug 9
Cancelled · August23
No-shows · August93% of slots
Last 7 days · visit hours per doctorClick a cell to see the details
Doctor08-0308-0408-0508-0608-0708-0808-09Anna NowickaPaweł SarnaTomasz GajdaEwa SowińskaMichał Wrzos
Weekly occupancy~ · 13 wksoccupancy~
60%80%
Procedure knowledge across the team
- Anna NowickaDoneDoctor · 14 proceduresCourse · 100%Quiz92%
- Paweł SarnaDoneDoctor · 12 proceduresCourse · 100%Quiz88%
- Marta ZielakIn progressHygienist · 9 proceduresCourse · 80%Quiz—
- Julia KrawiecDoneFront desk · 16 proceduresCourse · 100%Quiz95%
- Oliwia MadejOverdueFront desk · 16 proceduresCourse · 60%Quiz—
- Karolina BąkDoneAssistant · 8 proceduresCourse · 100%Quiz90%
Every procedure has a course and a quiz in Athena: here you see who actually knows it.
Scroll: the tabs switch on their own. You can also click.The data is 100% fictional. Layout and metrics are 1:1 with the real Olimp panel.
Roles
Everyone sees their own Athena.
An assistant doesn't need to know what a text file is. Every role gets its own start screen, and only what it needs.
CourseAnswering the phone: new patient
ProcedureConfirming tomorrow's appointments
TodayTwo things to learn
A simple Start: courses and procedures to learn. No files, no tech: she opens it and knows what today looks like.
Manifesto
The back office of the future.
Back office means procedures, training, meetings, and goals: the company's engine room, not accounting. A documented company can delegate: to people first, to AI over time.
What does a company that doesn't know what it's doing cost you?
What you lose without it
You go to the trainings, you come back with slide decks and checklists, and nobody rolls any of it out. Procedures live on WhatsApp, and knowledge walks out the door.
Result
You record your meetings: the knowledge base builds itself. Procedures get versions, the team passes quizzes, and every answer cites its source. Not “I read it”, I know it.
No migration: start with one procedureYou record meetings: the knowledge base builds itselfYou see who knows, who needs a refresh, who hasn't started
FAQ
Frequently asked questions
Keep it, a meeting note is the input, not the outcome. Athena turns it into a company model: the essence goes into memory, procedures get versions, the team passes quizzes. Fireflies is integrated today, more on the way; a transcript from any other tool you simply upload.
Yes. She sees a simple Start screen: courses and procedures to learn: no files, no tech. If she can handle patient scheduling, she can handle Athena.
No. No migration: start with people cards, goals, and one procedure. The rest writes itself down as you work: meeting by meeting.
You change the procedure: Athena saves a version and the diff. Mark it a "significant change" and the whole team's statuses reset to "Needs refresh." The "Who knows" block shows who's caught up.
A task disappears once it's done. A procedure is a decision that describes how the company works: Athena fishes them out of your recordings, versions them, and turns each into a course with a quiz.
