AI Infrastructure
for top 1% clinics
Automate routine admin, eliminate lost appointments.
Experience what the future feels like.
Partners
Values
Why clinics choose receptionOS
Automation that delivers measurable results
Revenue maximization
We reduce no-shows by 69%, fill your schedule and keep patients coming back with higher satisfaction.
More time for treatment
Doctors and assistants can focus on complex cases and procedures requiring full concentration.
Fewer errors
Automation reduces the risk of mistakes in scheduling, reports and notes while ensuring full documentation.
Revenue maximization
We reduce no-shows by 69%, fill your schedule and keep patients coming back with higher satisfaction.
Features
What receptionOS is made of
We meet you where you are — implementing step by step
Autopilot 24/7
Patients always get through – the system books appointments, even when reception is closed.
Reception quality audit
Call analysis, feedback and ready-made scripts maintain a high standard of service.
Voicebot
Answers calls and serves patients with a natural human voice.
System integration
receptionOS connects to your clinic calendar through integration with leading practice management systems.
Smart emails & SMS
Patient inquiries in one place, handled automatically or forwarded to reception.
Implementation & onboarding
We configure the system for your clinic — from process analysis to team training.
Autopilot 24/7
Patients always get through – the system books appointments, even when reception is closed.
Step by step
How It Works — In 3 Simple Steps
Audit Your Reception
We step into your patients’ shoes, testing your reception with real-world scenarios. You’ll see exactly where inquiries slip through the cracks and where you can improve.
Results & Insights
You’ll get a clear, actionable report — plus an optional call to walk you through it. If we don’t find meaningful improvements, you get your money back.
Your Tailored Solution
If it’s a fit and you’re ready for cutting-edge innovation, you’ll receive a ReceptionOS setup fully tailored to your clinic — so you can start seeing results from day one.
Eliminate Problems
Chaotic front desk - sounds familiar?
See how ReceptionOS solves everyday problems of clinics
Chaos
at the front desk and suboptimal calendar
No shows
blocking your clinic’s schedule
Busy line
and late or no callback
Comparison
Real progress with receptionOS
69% fewer missed appointments
Maximize profits with automatic deposits and smooth schedule optimization
Partners About Us
A solution that truly works
“ReceptionOS serves patients instantly — and today, that’s exactly what makes the difference when choosing a dentist.”
Top 1% Digital Clinic Programme
Join the Top 1% Digital Clinic Programme by receptionOS.
Only one clinic per region — check if your area is still available.
Full AI reception automation — your clinic operates 24/7 without extra staff.
Priority onboarding and dedicated support from day one.
AI Manager
Apollo. AI manager of your clinic
directly in your favorite messenger
Everything you need. Always at hand.
Message it on WhatsApp like an assistant that never sleeps. It has access to everything – a pipeline of 6000+ patients, doctor schedules updated every 15 minutes, call transcripts, emails, SMS. Full context of every interaction.
Start of day
today's appointments, outstanding deposits, leads waiting for contact
During the day
real-time alerts: cancelled appointment, waitlist shift suggestion, post-procedure follow-up
Weekly
conversion report, pipeline revenue and reception performance
Apollo also coordinates your team.
It assigns leads to reception, escalates to the manager, makes sure no one falls out of the loop. Teach it your rules like an employee: tell it once, and it will always do it.
You decide how much autonomy to give it.
At the start it informs and suggests. Over time it takes over routine: confirmations, follow-ups, reminders. Medical and financial decisions? Always yours.
Case Study
20% Growth at Apolonia Dental
Discover how Apolonia Dental increased revenue by 28%, reduced one full-time reception position, and gained 115 positive reviews.
About us
Why clinics trust ReceptionOS
We’ve lived your challenges. Dentistry runs in our blood — our family clinic has over 35 years of implantology experience. We built ReceptionOS to solve the very problems we faced every day.
Pricing
Compare Plans
Number of chairs in the clinic
Starter
Coming Soon
1500 PLN / month
Multichannel communication panel for reception
Basic analytics
Automated email handling
Monthly reports
Optimum
Coming Soon
2500 PLN / month
Everything in Starter, plus:
Call forwarding to our system
Intelligent call queue
Call analytics
24/7 patient support by Alicja
Reports with recommendations and service quality assessment
Automated collection of 5-star Google reviews
Elite
Waitlist Open
3500 PLN / month
Everything in Optimum, plus:
Automated appointment booking & deposit collection
Regular alerts on lost opportunities
Monthly reception training sessions
Strategy consulting and growth planning with a clinic expert
Ready to join the top 1% of clinics?
Sign up for the waitlist
